Track and manage vendor payments easily

Vendor Invoice & Payment Tracker

Automated workflow for tracking vendor invoices, managing payment schedules, and maintaining payment records.

Overview

Never miss a payment or lose an invoice. This workflow automatically captures invoices from email, tracks due dates, and manages payment workflows.

Automated Tracking

Invoice Capture

• Detect invoices in email
• Extract key information
• Store in Google Sheets
• Categorize by vendor
• Flag duplicates

Data Extraction

• Invoice number
• Amount and currency
• Due date
• Vendor details
• Payment terms
• Line items

Payment Management

Due Date Tracking

• Payment calendar
• Upcoming due dates
• Overdue alerts
• Early payment discounts
• Payment reminders

Status Tracking

• Received status
• Approval workflow
• Payment pending
• Payment completed
• Reconciliation status

Reporting Features

Dashboard Views

• Total payables
• Upcoming payments
• Vendor spending
• Category breakdowns
• Payment history

Alerts

• Upcoming due dates
• Overdue invoices
• Approval needed
• Payment confirmations

Perfect For

• Finance teams managing AP
• Operations teams paying vendors
• Small businesses tracking expenses
• Anyone managing vendor relationships